Weeding Procedure

After materials have been weeded:

The record is

• To be removed from the catalog

• To be removed from OCLC

• The ownership markings are to be obliterated, the title page ripped out of the book

Notify the staff person in the NMTC Business Office responsible for disposal of State materials that materials are ready to be disposed of. The declaration of surplus personal property must be made by the owning agency's Surplus Property Coordinator on a Property Transfer and Invoice Form.

• A list should be maintained of materials deselected by title and date removed from the building

Department of Administrative Services procedure for surplus materials

http://surplusproperty.doas.georgia.gov/00/channel_title/0,2094,41113361_43107853,00.html accessed 30 May 2008

The Surplus and Supply Section can not dispose of state surplus personal property until the owning agency has declared it surplus.

Destruction – used for the destruction of surplus property that has no reutilization or resale value. An Affidavit of Destruction Form is used and must be witnessed at the time of destruction. An "AD#" is assigned to this transaction.

edited 26 Sep 2008 : kls