Processing Materials - Procedure

• Materials are ordered using the appropriate procedure (see Collection Development policy and procedures)

• When materials arrive at NMTC, they are checked in by the Business office, matching materials with the appropriate Purchase Order.

• The materials are either delivered to the Library or an e-mail is sent notifying the library personnel of the arrival of the items

• The materials are checked again against the PO copy in the library notebook labeled PO for that fiscal year

• Check in Surpass to make sure we don’t already own it (This step should have been done before ordering but just in case)

Cataloging Librarian will do these next five steps:

• Put bar code on top center of the front cover

• Download records from Library of Congress into Surpass

• If not in LC or other reputable source- download from OCLC

• Attach holding to OCLC- FQ9

• Write FQ9 on the verso by the ISBN number (that way we know it is in OCLC)

Support staff will do the remaining steps:

• If there is a blue slip marked Ref in the book, place the yellow Reference sticker at the top of the spine

• If it is a children’s picture book, place the Easy label at the top of the spine

• Stamp each side of the book with North Metro Technical College (Top, bottom, side)

• Stamp title page with NMTC address stamp (so if it goes astray, someone will know who to return it to)

• Print spine label, bar codes through Surpass

• Attach spine label to lower spine, one inch from bottom

• Attach bar code to inner cover of book & back cover

• Cover book with book jacket if applicable

• For CD’s, DVD’s write on the cover side of the material NMTC and the call number

Please, set the processed materials aside for review by the Librarian.

New materials may be used for a promotional display or may be shared with specific faculty.

30 Nov 2007 : kls