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Disaster R and R Plan : Salvage and Recovery Step 4

Page history last edited by PBworks 16 years, 4 months ago

STEP 4 Implementation of Salvage Procedures

 

Begin salvage procedures after:

Disaster area has been declared safe by the emergency personnel

 

The disaster area is stabilized.

 

An assessment has been made of the kind and scope of disaster.

 

A plan of action has been determined and set in motion.

 

Record keeping - record which materials are treated by which methods on inventory forms

 

Ensure that identification labels and markings on materials be left as they are found if possible. Materials that have lost labels should be assigned a special number/letter designating where it was found.

 

Do not attempt to mark wet collection materials.

 

Use soft lead pencils or waterproof markers to mark containers.

 

Water damaged materials

 

48 HOURS TIL MILDEW AND MOLD MAY OCCUR!!

 

Remove materials from disaster area (unless Commercial Dehumidification process will be used, in which case, collection may be treated in place.)

 

Remove first from the floor, then from between the stacks. Take things from upper shelves first, and then work from top down.

Sort items into two categories -- (1) Freeze and (2) Do Not Freeze (Freezing water-soaked books halts deterioration and mold growth until items can be properly dried and treated.)

 

1. DO NOT freeze - take to the "cleaning/treatment" area:

 

Photographic material

All items consisting of vellum (e.g., binding)

Damaged but not "very" wet

Microfilm, microfiche

CD ROMs

Magnetic tape

Floppy disks

 

2. Freeze - take these to the packing area:

 

All other wet or damp items, including rare or valuable books unless expert treatment can be obtained immediately from a professional conservator.

 

A. Books, Periodicals, printed materials

 

1. DO NOT:

 

Open wet books

 

Try to close wet books that are swelling

 

Try to separate loose materials in boxes, etc.

 

Try to clean or wash dirt off

 

2. Give priority to:

Books with coated paper or containing plates with coated paper

Materials that already have developed mold

 

Bound volumes

 

3. Pack for transport

 

Wrap items to be sent to the freezer in plastic bags, plastic film, freezer paper, or wax paper. Collections of sheet materials should be wrapped in bundles no more than 2" thick.

 

Pack small to medium size items fairly tightly in crates or boxes. Load to 20-30 lbs.

 

Lay books flat in crates. Do not stand books on their fore-edges

 

Number each crate and record contents (by call numbers)

 

4. Transportation

 

Send items for immediate treatment and air drying to the "cleaning/treatment" area on book carts.

 

Send items to be frozen in crates to prearranged freezer or cold storage by available trucking. Use freezer trucks if possible. Dry ice may be used to freeze material before transport in unrefrigerated trucks.

 

 

B. Electronic Equipment:

 

Open cabinet doors and remove side panels and covers to allow water to come out and air to circulate in.

 

Set up fans to blow room-temperature air through equipment. Use hand held dryers to dry connectors, backplane wire wraps, and printed circuit cards.

 

Use cotton swabs to dab out residual moisture. Do not use cotton swabs on wirewrap terminals.

 

Contact professional computer consultant for restoration

 

C. Electronic Media (floppy disks, tapes, CD ROM disks):

 

Pack wet floppy disks in containers of cold distilled water. Transport to cleaning/treatment area.

 

CD ROMs are to be transported as is to the cleaning/treatment area

 

 

Mold and Mildew

 

Transfer all infected materials to an isolated area or room, away from other materials where treatment can be done. Seal infected materials in plastic garbage bags, if necessary, while awaiting treatment.

 

Freezing is an option that will inhibit further mold growth while evaluating other methods of treatment.

 

Insect and Rodent Infestation

 

Remove infected materials to an isolated area. Seal materials in plastic garbage bags, if necessary, while awaiting treatment.

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