Acquisition

Requisitions

1. Timing is important in placing requisitions. The library budget should be encumbered by February. The majority of the orders for the next fiscal year should be placed for billing to be done after July 1.

Preparing Orders

1. Selection is a continuous process. Throughout the year a file is kept for books and materials that are being considered for purchase. Faculty are encouraged to submit requests for material as they need them.

2. Care is taken to study the curriculum correlation to ascertain subjects needing media materials for support.

3. Requests are entered into the computer database.

The headers are: Author, Title, Publisher, Cost, and Source

The data is sorted alphabetically by author and a printout is checked for duplication and errors. The purchase order is then prepared.

4. After the budget has been determined, materials to be ordered are selected from this file.

5. Periodicals are ordered from the current jobber.

6. Supplies can be ordered from any library supply company.

7. Audio Visual orders can be placed with any company that supplies the needed material.

8. Before a Purchase Order is submitted to the VP of Instruction the catalog should be checked making sure that the Library does not already own the material.